Serving clinics in Texas, Florida and Arizona
We build your calendar of renewals and annual requirements from official agency sources, prepare each form for your signature, and keep your inspection binder current.
Free · one page · reviewed by a person · in 3 business days
Who we serve
Why it’s hard
CLIA, laser registrations, medical waste, DEA, OSHA, privacy training and local permits. Each has its own form, fee and cycle, and your medical director signs, but somebody has to get the paperwork ready. Usually that’s you, at 10 pm.
The rules keep moving. Texas changed its elective IV therapy rules on Sep 1, 2025. In January 2026, New York’s Department of State inspected 223 med spas and cited 87.Sources: Texas HB 3749 · NY Dept. of State
How it works
Answer a 2-minute form. We review public registries and send a one-page list of what’s due and what looks missing.
A compliance calendar confirmed with you, a catch-up list prepared for signature, and a digital inspection binder.
Reminders at 90, 60, 30 and 7 days. Each renewal and annual update prepared for you. You sign; we file the proof in your binder.
5coming due in 12 months
2look missing
1for your medical director
Step 1 · Free
Your Clinic Check lists what’s coming due, what looks missing and what to raise with your medical director, each with the agency source.
All year
Every deadline gets a reminder window and a prepared filing. You sign when it’s ready, and the proof goes in your binder.
Who does what
We’re not a law firm, a medical director or software you have to learn. We’re the desk that gets the paperwork ready.
Built for
By state
What clinics in each state commonly renew, with fees and a link to the agency that sets them.
Fair questions
They oversee clinical care and sign what’s theirs. The renewal forms, rosters and binder still need preparing. We do that, so their review takes minutes, not evenings.
You can. The work isn’t the list; it’s reading each agency’s form, filling it in, chasing signatures and filing the proof. We do that part at a published price.
Every item links to its official source, you confirm the calendar, and a person reviews each Clinic Check. If a deadline we track is missed because of us, you get that year’s fee back and we pay the late fee, up to $500.
Plans run 12 months and never auto-renew unless you opt in. In your first 30 days you can cancel for any reason and pay one month. You keep your calendar and binder whenever you leave.
Good, because we never ask for it. We track dates, counts and documents such as certificates, plans and training rosters.
We serve Texas, Florida and Arizona, and Desk Plus covers up to 3 locations for one price (+$2,900 each additional).
Compare
| Doing it yourself | Law firm or consultant | Clinic Filing HQ | |
|---|---|---|---|
| Price | Your own hours | Varies; usually quoted per job | Published: from $3,600 a year per location |
| Who fills in the forms | You or your staff | Varies | We do, ready for your signature |
| Reminders before each deadline | Whatever you set up | Varies | 90, 60, 30 and 7 days |
| Inspection binder kept current | You | Varies | Yes, with proof of each filing |
| Legal advice | No | Yes, from a law firm | No. We send legal questions to your attorney |
| Renews without asking | n/a | Varies | Never auto-renews unless you opt in |
Pricing
Per location, per year. Every plan starts with a free Clinic Check, and none renews automatically unless you opt in.
Winter enrollment$1,500 setup fee waived for clinics that start by January 31, 2027.
For a single-service clinic that wants every renewal on one calendar.
$3,600
per location, per year
or $329/mo on monthly billing
Setup $1,500, waived through Jan 31
For med spas and IV clinics working under a medical director.
$6,900
per location, per year
or $629/mo on monthly billing
Setup $1,500, waived through Jan 31
For owners with up to 3 locations, mobile IV or frequent changes.
$11,900
per year, up to 3 locations
or $1,079/mo on monthly billing
Setup $1,500, waived through Jan 31
Our guarantee
If a deadline we track is missed because of us (we had your information and signature in time), you get that year’s fee back and we pay the state late fee, up to $500. And every Clinic Check is reviewed by a person on our team before it’s sent.
Questions
What we do, what we don’t, and what stays with your medical director and attorney.
No. We’re a paperwork and filing-prep service. We show you which official requirements commonly apply to clinics like yours, with links to the agency source, and we prepare the forms. You, your medical director and (if you choose) your attorney make the decisions and sign. Nothing we provide is legal or medical advice.
No. We track dates, counts and documents such as certificates, plans and training rosters. Please don’t send us patient records.
Every plan runs 12 months and never auto-renews unless you opt in to Renew & Save. We email you 60 and 30 days before it ends, and you decide. In your first 30 days you can cancel for any reason: you pay one month and we refund the rest. After that, you can still leave with 30 days’ notice plus an early-exit fee of two months (less if your term is nearly done). Monthly billing is a way to pay for the same 12-month plan. Whenever you leave, you keep your calendar, your binder and a list of anything in progress.
Per location, per year: Essentials $3,600, Core $6,900, and Desk Plus $11,900 for up to 3 locations (+$2,900 each additional). Monthly billing is about 10% more ($329, $629 or $1,079 a month). Catch-up setup is $1,500 one-time, waived for clinics that start by January 31, 2027. Government fees are paid at cost, never marked up. The Clinic Check is free.
Free Clinic Check
A one-page list of what’s due and what looks missing, in 3 business days. No patient information, no obligation.
